Terms and Policies

American Notary USA is committed to protecting your privacy and security. We utilize a sophisticated encryption system to securely maintain the confidentiality of your account information we collect from our clients is completely confidential and is used for customer support, billing, and accounting purposes only. Our proven system protects the data you submit and prevents anyone from gaining access to any of your private transmissions, including your credit card and contact information. Your credit card is NOT stored on our servers. For your security, all credit card information is communicated directly to Authorize.net. Authorize.net is a 3rd-party credit card processing company.  

It is also important to note that our Company will never share or sell your email address or other personal information with any service or product providers. We want a lasting, permanent relationship with you based on trust and security in the knowledge that our site is safe and your privacy is always protected.

Website Abuse

We reserve the right to terminate your account if we determine there has been abuse or violations of our rules, such as:

  • Upload files that contain software or other material protected by intellectual property laws (or by rights of privacy of publicity) unless you own or control the rights thereto or have received all necessary consents.
  • Download any files posted by another user of a Communication Service that you know, or reasonably should know, cannot be legally distributed in such manner.
  • Upload files that contain viruses, corrupted files, or any other similar software or programs that may damage the operation of another’s computer.
  • Defame, abuse, harass, stalk, threaten, or otherwise violate the legal rights (such as rights of privacy and publicity) of others.
  • Conduct or forward surveys, contests, pyramid schemes, or chain letters.
  • Falsify or delete any author attributions, legal or other proper notices or proprietary designations, or labels of the origin or source of software or other material contained in a file that is uploaded.
  • Restricted or inhibit any other user from using and enjoying the Communication Services.
  • Violate any code of conduct or other guidelines which may be applicable to any Communication Service.
  • Publish, post, upload, distribute, or disseminate any inappropriate, profane, defamatory, infringing, obscene, indecent, or unlawful topic, name, material, or information.
  • Harvest or otherwise collect information about others, including e-mail addresses, without their consent.
  • Violate any applicable laws or regulations.

Use of Cookies

American Notary USA uses “cookies” to help you personalize your online experience. Our web server automatically recognizes and collects only your domain name for each visitor to our website, but not your e-mail address, unless you volunteer it.  A cookie is a text file that is placed on your hard disk by a Web server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you and can only be read by a web server in the domain that issued the cookie to you. American Notary USA uses standard cookie technology, which you can disable through your web browser options, store visitors' preferences, record session information, items that consumers add to their shopping cart, and record past activity at a site. 

We do not use cookie technology to harvest email addresses or other personal information. Additionally, when you view our website by linking from another web page, we may store the name of that web page. All information collected through cookies is for internal use only and is used to compile aggregate information to analyze site, page, service usage, and consumer purchasing behavior. 

One of the primary purposes of cookies is to provide a convenience feature to save you time. Cookies help recall your specific information on subsequent visits enabling you to access such sections from the same computer without log-in multiple times. These cookies are used solely for session management and do not contain any personal information.

You can accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of the American Notary USA websites.

Policy Changes

Our Privacy Policy may change from time to time. We will not reduce your rights under this Privacy Policy without your explicit consent. We will post any privacy policy changes on this page and, if the changes are significant, we will provide more prominent notice by email notification of privacy policy changes.


AMERICAN NOTARY USA is not a law firm or a substitute for an attorney or law firm. Our notaries' database is not licensed to provide and do not provide any legal advice, and we do not accept any legal fees. While we provide general information throughout the website, we cannot provide any advice, opinion, or recommendation about your specific legal situation, including whether any document may be electronically signed or whether an electronically signed or notarized document will be valid for your intended use or accepted by your intended recipient. If you have any questions about the validity or acceptance of your document by the intended recipient, please check with them first. We encourage all our users to seek legal advice for any questions about your documents or the transactions they relate to.

Privacy Policy

This privacy policy lets you know what information we collect, how we may share that information, and your choices regarding the sharing of your information. We value the relationship we have with our customers and are committed to responsible information-handling practices. We take great care in safeguarding your personal information and in complying with all applicable federal and state privacy laws and our internal standards and best practices. We are the sole owners of the information collected on this site. We only have access to collect information that you voluntarily give us via online forms, email, or another direct contact from you. We will not sell or rent this information to anyone. We will use your information to respond to you, regarding the reason you contacted us. We will not share your information with any third party outside of our organization, other than as necessary to fulfill your request, e.g. to ship an order. Unless you ask us not to, we may contact you via email in the future to tell you about specials, new products or services, or changes to this privacy policy.

Personal Information:

* We may collect personal information such as your contact, billing, and shipping information. We may also collect demographic information.
* We collect information regarding your interactions with our Web sites using cookies. Session cookies do not stay on your computer after you close your browser.
* Contact information, including name, mailing address, phone number, and e-mail address
* Purchase information, billing, and/or shipping information

Credit card information:

is used only for payment processing and fraud prevention. Credit card information and other sensitive personal information required to process a credit decision are not used for any other purpose by our financial services providers. No Credit Card Information is stored in our database. 

 If you have questions or concerns regarding this policy, you should contact us by e-mail: support@americannotaryusa.com


Recurring Payment, Cancellation Policy, And Refunds

American Notary USA bills through an online billing account for products and/or services. You agree to pay American Notary USA for all charges at the prices in effect for the products and/or services. You authorize American Notary USA to charge your payment method for any products and/or services. If you order a service or a product with recurring charges, you consent to American Notary USA charging your chosen payment method without your prior approval. 

You can cancel your free or paid membership with American Notary USA at any time by email, contact page, and/or call our office. 

All requested membership refunds will be prorated and issued for the time remaining. For annual memberships, refunds will be issued for the following month through the duration of the annual membership. For monthly memberships, a refund will be issued for the following day through the remainder of the month. 

ID Badge Purchase Policy

If you have purchased an incorrect or unwanted ID Badge, you can return it for a full refund with 30 days of receipt. 

1.  I D Badge must be returned with the original packaging with all items included I D Badge, Card Holder, and Lanyard.

2. I D Badge must be shipped back to American Notary USA ( Customer pays for shipping back to American Notary USA ).

3  If you purchasing ID Badge and your organization is sale tax-exempt please email us a tax-exemption certificate to support@americannotaryusa.com

 If you received ID Badge and American Notary USA has made an error, please contact our office or email us a photo of our error.  We will send you a new ID Badge Card Only within 24 hours free of charge after receiving information.



Signing up for a membership promotion that American Notary USA offers will not be able to cancel before the end of the membership terms ends


As a user of our website, you agree to the updated American Notary USA Terms & Policies. If you have questions or do not agree with these Terms, please contact us at (804) 297-1815.

Contact Information

American Notary USA welcomes your comments regarding these terms and conditions. Please contact us with any comments and questions by telephone, email, or postal mail.

American Notary USA
10221 Krause Road Suite 2501
Chesterfield, Virginia 23832

(804) 297-1815